Village Clerk & Treasurer
The Village of St. Johnsville's Clerk's office is located at the address listed below. Please scroll down this page to find information on the services the Clerk/Deputy Clerk provides and links to forms you may need.
Village Clerk/ Tax Collector/ Registrar of Vital Statistics: Marissa Nellis
Email: clerk@sjvny.org
Village Deputy Clerk/ Tax Collector/ Deputy Registrar of Vital Statistics: Cheri VanBrocklin
Email: villageclerk@sjvny.org
Village Treasurer: Joanne Capek-Young
Email: treasurer@sjvny.org
LOCATION:
16 Washington St., St. Johnsville, NY 13452
Phone: 518-568-2221
Fax: 518-568-7716
HOURS:MONDAY-THURSDAY: 8am - 4pmFRIDAY: CLOSED
**Statement on Garbage Fees**
Village residents and taxpayers: Re: Garbage Collection Services As discussed, and put to vote by Resolution on the 15th of June 2026, after much consideration and deliberation, the Village Board and Mayor unanimously approved to charge a separate fee for the garbage line item. This along with the increase in water and sewer was not taken lightly and as taxpayers ourselves, we understand the difficulty this may present to all taxpayers and residents. This was done to help balance the budget and was passed for a period of not more than one year unless voted on again. This resolution did not include an "Opt-Out Option." Those that do not pay or refuse to pay will be penalized by a separate fee, and if not paid the total bill and penalty fee will be levied on the next property tax bill. It is our hope that this is merely a temporary financial move made in an effort to allow us to continue to provide the Village of St. Johnsville the services that we do. Have a Blessed weekend,Cordially, Steven D. Elwood, Mayor, St. Johnsville16 Washington St.St. Johnsville, NY 13452518-568-2221elwood@sjvny.org
Important Notice About Water/Sewer Bills
Water and sewer rate changes were approved via Resolution No. 8 of 2026 at a Special Meeting held by the Village Board on 4/29/26, along with a new schedule for when water/sewer bills go out. These changes override the schedule and minimum amounts that were previously sent out with the February 2026 bills. The new schedule and the minimum amounts for residential users for each billing cycle are described below. There are no definite dates on when bills will come out in the months described below as the date depends on when the final meter reading can be done. Notice of these changes will be sent out in the mail. Resolution No. 8 of 2026 can be downloaded below. If you have any questions, please call the Village Office at 518-568-2221.
June 2026 - 4 month cycle
Water Rate- $0.14 per cubic foot Sewer Rate- $0.10 per cubic foot
Minimum Water- $233.38 Minimum Sewer- $166.70 Total Minimum Bill- $400.08Minimum Usage Threshold = 0 - 1,667 cubic feet
October 2026 - 4 month cycle
Water Rate- $0.09 per cubic foot Sewer Rate- $0.10 per cubic foot
Minimum Water- $150.03 Minimum Sewer- $166.70 Total Minimum Bill- $316.73Minimum Usage Threshold = 0 – 1,667 cubic feet
February 2027 - 4 month cycle
Water Rate- $0.09 per cubic foot Sewer Rate- $0.10 per cubic foot
Minimum Water- $150.03 Minimum Sewer- $166.70 Total Minimum Bill- $316.73Minimum Usage Threshold = 0 – 1,667 cubic feet
*All usage over the minimum threshold will be charged at the current water & sewer rates.
Services & Forms
Water/Sewer Bills
Residential Users
- Our Water/Sewer billing periods are 4 months.
- Bills are sent out every February, June, and October, usually in the middle of the month.
- All of our water/sewer bills carry a minimum fee of at the most recently adopted water and sewer rates.
- All minimum bills cover usage between 0-1667 cubic feet.
- Anything over the minimum threshold will be charged at the current water and sewer rates.
- All bills are due within 61 days to avoid a Water Shut-Off Order.
- Late fees are charged after 31 days from the bill date and are 10% of the original bill amount.
- The Water Shut-Off date will be posted on this website and on our Facebook page once the Village Board has selected it.
- If your water gets shut off, you will be charged a $75.00 Water Turn-On Fee that must be paid in addition to the bill plus the late fee in order to have it turned back on.
- Payments can be made by check, money order, or with a credit/debit card with a 1% fee.
- Payments can be made in person, by mail, or over the phone.
- If you would like to have a card on file that gets charged as soon as the bills come out, please call the Village Clerk.
Commercial Users
- All commercial users are billed on a monthly basis.
- There is no minimum fee for commercial users, however the rates are tiered based on usage. The rate structure is described in the table below.
- Late fees are charged after 31 days from the bill date and are 10% of the original bill amount.
- Payments can be made by check, money order, or with a credit/debit card with a 1% fee.
- Payments can be made in person, by mail, or over the phone.
- If you would like to have a card on file that gets charged as soon as the bills come out, please call the Village Clerk.
Service Type | Usage Ranges | Rate |
Commercial Water | 0 - 3,334 cubic feet | $0.13 per cubic foot |
Commercial Water | 3,335 - 13,335 cubic feet | $0.12 per cubic foot |
Commercial Water | 13,336 - 33,336 cubic feet | $0.115 per cubic foot |
Commercial Water | 33,337 - 999,999 cubic feet | $0.10 per cubic foot |
Commercial Sewer | 0 - 3,334 cubic feet | $0.16 per cubic foot |
Commercial Sewer | 3,335 - 13,335 cubic feet | $0.15 per cubic foot |
Commercial Sewer | 13,336 - 33,336 cubic feet | $0.145 per cubic foot |
Commercial Sewer | 33,337 - 999,999 cubic feet | $0.13 per cubic foot |
Commercial Outside-of-Village Water | 0 - 3,334 cubic feet | $0.13 per cubic foot |
Commercial Outside-of-Village Water | 3,335 - 13,335 cubic feet | $0.12 per cubic foot |
Commercial Outside-of-Village Water | 13,336 - 33,336 cubic feet | $0.115 per cubic foot |
Commercial Outside-of-Village Water | 33,337 - 999,999 cubic feet | $0.10 per cubic foot |
Mixed-Use Users
- All mixed-use users are billed on a monthly basis.
- There is no minimum fee for mixed-use users, however the rates are tiered based on usage. The rate structure is described in the table below.
- Late fees are charged after 31 days from the bill date and are 10% of the original bill amount.
- Payments can be made by check, money order, or with a credit/debit card with a 1% fee.
- Payments can be made in person, by mail, or over the phone.
- If you would like to have a card on file that gets charged as soon as the bills come out, please call the Village Clerk.
Service Type | Usage Ranges | Rate |
Mixed-Use Water | 0 - 3,334 cubic feet | $0.12 per cubic foot |
Mixed-Use Water | 3,335 - 13,335 cubic feet | $0.11 per cubic foot |
Mixed-Use Water | 13,336 - 33,336 cubic feet | $0.105 per cubic foot |
Mixed-Use Water | 33,337 - 999,999 cubic feet | $0.09 per cubic foot |
Mixed-Use Sewer | 0 - 3,334 cubic feet | $0.15 per cubic foot |
Mixed-Use Sewer | 3,335 - 13,335 cubic feet | $0.14 per cubic foot |
Mixed-Use Sewer | 13,336 - 33,336 cubic feet | $0.135 per cubic foot |
Mixed-Use Sewer | 33,337 - 999,999 cubic feet | $0.12 per cubic foot |
Garbage Collection Bills
- Per the adoption of Resolution No. 3 of 2026 at the Regular Village Board Meeting held on 6/15/26, residents that receive garbage collection services from Weaver Sanitation through the Village will now be billed separately based on property classification as determined by the Tax Assessor and Montgomery County. A copy of Resolution No. 3 of 2026 is available for download below.
- Properties that are classified as One-Family Residential will be billed an annual fee of $300.
- Properties that are classified as Two-Family Residential will be billed an annual fee of $600.
- Properties that are classified as Three-Family Residential, Multi-Family Residential, Commercial, or Mixed-Use will be billed an annual fee of $900.
- Bills will come out August 1st.
- Payments can be made either in three installments or in full.
- Installment payments will be due on September 1st, October 1st, and November 1st and each installment amount will be a third of the total annual fee. If your annual fee is $300, each installment payment will be $100. If your annual fee is $600, each installment payment is $200. If your annual fee is $900, each installment payment will be $300.
- The total annual fee must be paid on or before November 1 to avoid penalties.
- All balances remaining unpaid after November 1, 2026 will have a 10% penalty added.
- All balances remaining unpaid as of May 1, 2027 will be turned over to the County Treasurer for relevy on the 2027-2028 Village Tax Bill.
Tax Collection
- Our Village tax bills come out on June 1st every year.
- Bills can be paid anytime between June 1st through November 1st, with a late fee schedule given at the bottom left corner of the bill.
- Payments can be made by check, money order, or with a credit/debit card with a 1% fee.
- Payments can be made either in person, by mail, or over the phone.
- After November 1st, any unpaid bills will be sent to the County for relevy onto the Town & County taxes.
- If sent to the County, your bill can no longer be paid through our office. You will need to contact the Montgomery County Real Property Tax Service Agency to see how you can pay your bill. Please click the link below for the contact information.
- At this office, we do not have any part in the creation, printing, or mailing out of the Village tax bills. This process is handled by the County. If you notice an error on your bill, or if the mailing address listed on the bill is wrong, you will need to contact the Montgomery County Real Property Tax Service Agency to get it corrected.
- Only Village taxes can be paid through this office. Your Town & County taxes will need to be paid through the Town Clerk and your school taxes will need to be paid through the school. Your payment options for those places will be listed on those bills.
- Any questions about assessment and exemptions can be answered by the Tax Assessor Theresa Elwood. Please click the link below for her contact information.
Community House Rentals
The Community House is available to be rented out for parties, meetings, or other such gatherings. There is a $100.00 up-front fee that includes the $50.00 rental fee and the $50.00 cleaning/key deposit. As long as the Community Room has been properly cleaned, the tables and chairs have been put back in their original states, and the key has been returned to the Village Clerk, the $50.00 cleaning deposit will be refunded back to you.
Please check the calendar to see if the date you wish to rent the Community Room is available, or you can call the Village Office at 518-568-2221. If the date you want is available, you can fill out Request Form linked below and either mail it to the Village Office or email it to clerk@sjvny.org. Payments must be made at least 48 hours prior to the event. If we have not received your payment by then, you will not be allowed to use the room.
For more information on the Community House Rentals, please click the link to the Rules and Instructions packet below.
Garage Sales
Any person who wishes to have a garage sale must first apply for a permit. The fee for a Garage Sale Permit is $5.00 and the license covers a period of up to TWO WEEKS. After two weeks, you will need to either apply for another Garage Sale Permit, or apply for a Vendor Permit if deemed necessary. Once payment has been received and the application is approved, you will be issued a permit complete with the clerk's signature and the Village seal. The permit must be prominently displayed during the event.
Please note that during the Village Wide Garage Sales, you do not need to fill out an application or pay the fee. Instead, you can call the Village Office and your name and address will be added to a list that will be posted and advertised on both this site and FaceBook.
Please refer to the Village Code for more information on the rules and regulations on Garage Sales.
Death Certificates & Birth Certificates
The Village Office retains copies of death certificates for any person that has died within the Village limits. If you are in need of certified death certificates for a family member or relative, you will need to fill out an application and prove relation to the deceased person in order to do so. This is generally proven with certified birth certificates showing yours and your parents' names, or with a marriage certificate showing yours and your spouse's name. You will need to submit $10.00 for each certified death certificate. Copies will be certified and turned over AFTER relation has been proven and the payment and application have been submitted.
If you're looking for historical birth records, the only copies that we have in our office are ones that have been recorded in the registrar books. If you're in need of certified copies of those records, we will make a photocopy of the record from the book, stamp it with our Village Seal, and certify it on the back with one of the clerk's signatures. As with death records, you will need to fill out an application, prove relation, and pay the $10.00 certification fee.
Please give at least a 48 HOUR NOTICE PRIOR TO the day you wish to come in for all certified birth and death records.
Cemetery Lots & Deeds
- The Village owns and manages Prospect View Cemetery, located next to the Oppenheim-Ephratah-St. Johnsville High School on Center Street.
- Grave sites and lots are available to purchase through the Village Office.
- Effective on 6/15/26, all cemetery rates and charges were raised. The new rate schedule is below.
- If you would like to purchase a site or lot, you will need to first contact the Cemetery Supervisor, William Vicciarelli, to set up a visit to the cemetery to determine the site you would like to purchase. Mr. Vicciarelli is also the DPW Supervisor and can be reached at the DPW Garage at 518-568-2225.
- Once the site and section has been determined, you can come into the Village Office and pay for the site.
- If this is your first time buying a cemetery lot, you will also need to pay for corner markers which is an additional $95.00.
- Once the lot and the corner markers have been paid for, the Village Clerk will write up a deed for the lot which will be put in the buyer's name and shows them as the legal owner of the lot and grave sites. The deed will be signed by the Village Mayor, or Deputy Mayor if unavailable, and notarized. The original will then be sent to the buyer by mail and a copy will be kept on file in the Clerk's Office.
FOIL Requests
New York State Public Officers Law, Article 6 Section 84:"The legislature hereby finds that a free society is maintained when government is responsive and responsible to the public, and the public is aware of governmental actions."
The St. Johnsville Police Department and Village of St. Johnsville have established a procedure to comply with this legislation. To request specific, detailed information and departmental records, you must submit a FOIL Request form. The only departmental records that will be provided upon request directly from the St. Johnsville Police Department will be to crime victims, parties involved in a motor vehicle accident (MVA-104a), and victims of domestic violence (DIR reports). All other requests must be directed to the Village Clerk.
Under NYS law, these departments have 5 business days to respond to the request. If your request requires an extensive search through records, especially communication records requests (i.e. emails, text messages, voicemails, etc.), you will be given a date or dates as to when records may be available to you or an update as to whether more time is needed. Please plan accordingly if records are required for a court appearance, etc. If there are issues of privacy or confidentiality, your request may be denied. Please be aware that if your request requires that a large amount of paperwork be copied, you will be charged a fee of $0.25 per page. If you request that all materials relevant to your FOIL be mailed to you, you will be charged a postage fee. All fees must be paid prior to the release of any materials.
The St. Johnsville Police Department and Village of St. Johnsville have established a procedure to comply with this legislation. To request specific, detailed information and departmental records, you must submit a FOIL Request form. The only departmental records that will be provided upon request directly from the St. Johnsville Police Department will be to crime victims, parties involved in a motor vehicle accident (MVA-104a), and victims of domestic violence (DIR reports). All other requests must be directed to the Village Clerk.
Under NYS law, these departments have 5 business days to respond to the request. If your request requires an extensive search through records, especially communication records requests (i.e. emails, text messages, voicemails, etc.), you will be given a date or dates as to when records may be available to you or an update as to whether more time is needed. Please plan accordingly if records are required for a court appearance, etc. If there are issues of privacy or confidentiality, your request may be denied. Please be aware that if your request requires that a large amount of paperwork be copied, you will be charged a fee of $0.25 per page. If you request that all materials relevant to your FOIL be mailed to you, you will be charged a postage fee. All fees must be paid prior to the release of any materials.